Booking of group rooms

Please note, that work spaces may only be booked via the electronic booking system!

The system works as follows:

Getting access


Each group has one shared booking access user name. In order to access the system, the group must supply the programme secretary with the following information:

  • Group members’ names and student numbers
  • One contact person in the group
  • An e-mail address for user creation and confirmation of bookings received.

The secretary will subsequently create the group as a user in the system, and the group can start making bookings in the system. When a group has been created as user, an e-mail with a password and a user name will be sent to the e-mail address supplied. Thus, this information is not sent to the group by the secretary.

Using the system

  • The booking system is accessed using this web address: www.book.webbook.dk/auc/studbook/eng or www.grupperum.aau.dk
  • The group may book up to 10 units at a time.
  • The duration of each unit is 1 hour.
  • Bookings can be made for weekdays 7 a.m. - 10 p.m.
  • When the time of the first booked unit has expired, the group reacquires the right to make another booking.
  • When a group makes a booking, a message will appear on the screen indicating the buildings officer that must be contacted in order to obtain card access if the booking is made in another building.
  • If the group has booked a time that will not be required after all, please cancel the booking to allow other groups to book the work space.
  • When a work space is booked by a group in the booking system the group has full access to the work space during this period of time.

See location of work spaces below
 

Individual group rooms (green) will be available as the term commences.
Reassigned seminar rooms (yellow) will be added continually, thus increasing the number of group work spaces in the latter part of the semester.

Two rooms are permanent work spaces (blue) KST3 3.115 and 3.117 (the latter is a dedicated silent room).

Access Control

Access control is activated from 3.30 p.m. onwards varying from building to building. Alarms are set at 8 p.m.
Booking of work space may only be done electronically.